Malta Blockchain Summit reserves the right to change the terms, conditions, and notices under which the Malta Blockchain Summit Website is offered, including but not limited to the charges associated with the use of the Malta Blockchain Summit Website.
LINKS TO THIRD PARTY SITES
The Malta Blockchain Summit Website may contain links to other Websites (“Linked Sites”). The Linked Sites are not under the control of Malta Blockchain Summit and Malta Blockchain Summit is not responsible for the contents of any Linked Site, including without limitation any link contained in a Linked Site, or any changes or updates to a Linked Site. Malta Blockchain Summit is not responsible for webcasting or any other form of transmission received from any Linked Site. Malta Blockchain Summit is providing these links to you only as a convenience, and the inclusion of any link does not imply endorsement by Malta Blockchain Summit of the site or any association with its operators.
NO UNLAWFUL OR PROHIBITED USE
As a condition of your use of the Malta Blockchain Summit Website, you warrant to Malta Blockchain Summit that you will not use the Malta Blockchain Summit Website for any purpose that is unlawful or prohibited by these terms, conditions, and notices. You may not use the Malta Blockchain Summit Website in any manner which could damage, disable, overburden, or impair the Malta Blockchain Summit Website or interfere with any other party’s use and enjoyment of the Malta Blockchain Summit Website. You may not obtain or attempt to obtain any materials or information through any means not intentionally made available or provided for through the Malta Blockchain Summit Websites.
USE OF COMMUNICATION SERVICES
The Malta Blockchain Summit Website may contain bulletin board services, chat areas, news groups, forums, communities, personal web pages, calendars, and/or other message or communication facilities designed to enable you to communicate with the public at large or with a group (collectively, “Communication Services”), you agree to use the Communication Services only to post, send and receive messages and material that are proper and related to the particular Communication Service. By way of example, and not as a limitation, you agree that when using a Communication Service, you will not:
- Defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others.
- Publish, post, upload, distribute or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent or unlawful topic, name, material or information.
- Upload files that contain software or other material protected by intellectual property laws unless you own or control the rights thereto or have received all necessary consents.
- Upload files that contain viruses, corrupted files, or any other similar software or programs that may damage the operation of another’s computer.
- Advertise or offer to sell or buy any goods or services for any business purpose, unless such Communication Service specifically allows such messages.
- Conduct or forward surveys, contests, pyramid schemes or chain letters.
- Download any file posted by another user of a Communication Service that you know, or reasonably should know, cannot be legally distributed in such manner.
- Falsify or delete any author attributions, legal or other proper notices or proprietary designations or labels of the origin or source of software or other material contained in a file that is uploaded.
- Restrict or inhibit any other user from using and enjoying the Communication Services.
- Violate any code of conduct or other guidelines which may be applicable for any particular Communication Service.
- Harvest or otherwise collect information about others, including email addresses, without their consent.
- Violate any applicable laws or regulations.
Malta Blockchain Summit has no obligation to monitor the Communication Services. However, Malta Blockchain Summit reserves the right to review materials posted to a Communication Service and to remove any materials in its sole discretion. Malta Blockchain Summit reserves the right to terminate your access to any or all of the Communication Services at any time without notice for any reason whatsoever.
Malta Blockchain Summit reserves the right at all times to disclose any information as necessary to satisfy any applicable law, regulation, legal process or governmental request, or to edit, refuse to post or to remove any information or materials, in whole or in part, in Malta Blockchain Summit’s sole discretion.
Always use caution when giving out any personally identifying information about yourself or your children in any Communication Service. Malta Blockchain Summit does not control or endorse the content, messages or information found in any Communication Service and, therefore, Malta Blockchain Summit specifically disclaims any liability with regard to the Communication Services and any actions resulting from your participation in any Communication Service. Managers and hosts are not authorized Malta Blockchain Summit spokespersons, and their views do not necessarily reflect those of Malta Blockchain Summit.
Materials uploaded to a Communication Service may be subject to posted limitations on usage, reproduction and/or dissemination. You are responsible for adhering to such limitations if you download the materials.
MATERIALS PROVIDED TO Malta Blockchain Summit OR POSTED AT ANY Malta Blockchain Summit WEBSITE
Malta Blockchain Summit does not claim ownership of the materials you provide to Malta Blockchain Summit (including feedback and suggestions) or post, upload, input or submit to any Malta Blockchain Summit Website or its associated services (collectively “Submissions”). However, by posting, uploading, inputting, providing or submitting your Submission you are granting Malta Blockchain Summit, its affiliated companies and necessary sublicensees permission to use your Submission in connection with the operation of their Internet businesses including, without limitation, the rights to: copy, distribute, transmit, publicly display, publicly perform, reproduce, edit, translate and reformat your Submission; and to publish your name in connection with your Submission.
No compensation will be paid with respect to the use of your Submission, as provided herein. Malta Blockchain Summit is under no obligation to post or use any Submission you may provide and may remove any Submission at any time in Malta Blockchain Summit’s sole discretion.
By posting, uploading, inputting, providing or submitting your Submission you warrant and represent that you own or otherwise control all of the rights to your Submission as described in this section including, without limitation, all the rights necessary for you to provide, post, upload, input or submit the Submissions.
The information, software, products, and services included in or available through the Malta Blockchain Summit website may include inaccuracies or typographical errors. Changes are periodically added to the information herein. Malta Blockchain Summit and/or its suppliers may make improvements and/or changes in the Malta Blockchain Summit website at any time. Advice received via the Malta Blockchain Summit website should not be relied upon for personal, medical, legal or financial decisions and you should consult an appropriate professional for specific advice tailored to your situation.
Malta Blockchain Summit and/or its suppliers make no representations about the suitability, reliability, availability, timeliness, and accuracy of the information, software, products, services and related graphics contained on the Malta Blockchain Summit website for any purpose. To the maximum extent permitted by applicable law, all such information, software, products, services and related graphics are provided “as is” without warranty or condition of any kind. Malta Blockchain Summit and/or its suppliers hereby disclaim all warranties and conditions with regard to this information, software, products, services and related graphics, including all implied warranties or conditions of merchantability, fitness for a particular purpose, title and non-infringement.
SERVICE CONTACT : firstname.lastname@example.org
COPYRIGHT AND TRADEMARK NOTICES:
All contents of the Malta Blockchain Summit Website are: Copyright 2011-2014 by Viking PC Health Ltd. All rights reserved. and/or its suppliers. All rights reserved.
The names of actual companies and products mentioned herein may be the trademarks of their respective owners.
The example companies, organizations, products, people and events depicted herein are fictitious. No association with any real company, organization, product, person, or event is intended or should be inferred.
Any rights not expressly granted herein are reserved.
Malta Blockchain Summit reserves the right, in its sole discretion, to terminate your access to the Malta Blockchain Summit Website and the related services or any portion thereof at any time, without notice. GENERAL To the maximum extent permitted by law, this agreement is governed by the laws of the State of Washington, U.S.A. and you hereby consent to the exclusive jurisdiction and venue of courts in San Mateo County, California, U.S.A. in all disputes arising out of or relating to the use of the Malta Blockchain Summit Website. Use of the Malta Blockchain Summit Website is unauthorized in any jurisdiction that does not give effect to all provisions of these terms and conditions, including without limitation this paragraph. You agree that no joint venture, partnership, employment, or agency relationship exists between you and Malta Blockchain Summit as a result of this agreement or use of the Malta Blockchain Summit Website. Malta Blockchain Summit’s performance of this agreement is subject to existing laws and legal process, and nothing contained in this agreement is in derogation of Malta Blockchain Summit’s right to comply with governmental, court and law enforcement requests or requirements relating to your use of the Malta Blockchain Summit Website or information provided to or gathered by Malta Blockchain Summit with respect to such use. If any part of this agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the agreement shall continue in effect. Unless otherwise specified herein, this agreement constitutes the entire agreement between the user and Malta Blockchain Summit with respect to the Malta Blockchain Summit Website and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral or written, between the user and Malta Blockchain Summit with respect to the Malta Blockchain Summit Website. A printed version of this agreement and of any notice given in electronic form shall be admissible in judicial or administrative proceedings based upon or relating to this agreement to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form. It is the express wish to the parties that this agreement and all related documents be drawn up in English.
EXHIBITORS AND DELEGATES
1.1 In this Agreement:
- “Agreement” means these terms and conditions including the General Event Rules and Regulations and any other provisions set out in the Event Manual, Sponsor Pack or Marketing Guide;
- “Event” means the event as named and dated in this Agreement;
- “Event Date” means the proposed date of the first day of the Event;
- “Event Manual” means a document containing information, rules and guidelines relating to the Event;
- “Intellectual Property” means trademarks, service marks, logos, get-up, rights in design, patents, copyright and moral rights, database rights, rights in know-how, trade secrets, confidential information and all other intellectual property rights or analogous rights whether registered or unregistered, anywhere in the world;
- “Marketing Guide” means a document containing information, rules and guidelines relating to marketing issues;
- “Organiser” means the legal entity organising this event under VAT number MT 20561207;
- “Sponsor” means the named company, individual or other entity which has applied to exhibit at and/or sponsor the Event; and
- “Sponsorship” means any form of sponsorship or exhibition package in connection with an Event.
1.2 In this Agreement: the headings do not affect its interpretation; a reference to a clause, schedule or paragraph is a reference to a clause, schedule or paragraph of this Agreement; the words “include” or “including” will be construed without limitation to the generality of the preceding words.
- Acceptance of Terms
This Agreement shall not be binding between the parties, until the Organiser has accepted the application form. The terms set out in this Agreement shall apply to all arrangements entered into between the Parties, including those where the application form is not used, to the exclusion of other terms and conditions otherwise contained in any document prepared by the Sponsor or otherwise.
- Organiser’s Services
The Organiser shall use its reasonable endeavours to provide the services set out in this Agreement. Any information set out in any promotional material is for information only and is subject to availability and change. The services shall only be those specifically agreed upon by the Organiser.
- Sponsor’s Rights and Obligations
4.1 The Sponsor shall be bound by and comply with all provisions set out in this Agreement including the General Event Rules and Regulations and any provisions set out in the Event Manual and Marketing Guide. Due to the changing and differing nature of events, the Event Manual or the Marketing Guide may supplement or amend these Terms and Conditions and the General Event Rules and Regulations and the Organiser may make reasonable changes to the Sponsor’s rights including changing venue, date, format, content, programme, allocated space and sponsorship rights of any Event or Sponsorship.
4.2 Without prejudice to the Organiser’s other rights in this Agreement, in the interest of good management of the Event or Sponsorship of the Event, the Organiser may at any time make reasonable modifications to the specifications (including content, format and schedule) of any Event or Sponsorship or give reasonable directions to the Sponsor as to the exercise of its rights.
4.3 The Sponsor in performing its obligations shall comply with:
4.3.1 all applicable laws, regulations and guidelines; and
4.3.2 any terms and conditions issued by the owners and/or managers of any Event venue or any sponsorship media.
4.4 The Sponsor shall ensure that its activities are conducted in such a way as will not cause any annoyance or
Inconvenience to other sponsors or visitors of the Event.
4.5 The Sponsor is responsible for the cost of making good, restoring and renewing all damage, whether caused by
itself or its agents, or any other party for which it is responsible. The cost is capped to a limit of 40,000 Euros.
4.6 No competitions, lotteries, draws or the like may be held without the Organiser’s prior written consent.
4.7 For the avoidance of doubt, the Sponsor may not place any limitations or restrictions on the marketing activities the Organiser may use to promote the Event.
4.8 The Sponsor shall arrange all necessary insurance to cover:
4.8.1 all property brought to the Event;
4.8.2 any claims brought by the Organiser or third parties for damage to property or person;
4.8.3 any other kinds of risk the Sponsor will incur in connection with the Event including Public Liability, All Risks on Property, Employer’s Liability and Personal Accident to staff insurance;
- Organiser’s Publications or other Media
5.1 The Organiser shall be free to include in any form of media created by the Organiser (or on its behalf) in connection with the Event, the Sponsor’s name, logo or any other material or information supplied to the Organiser by the Sponsor.
5.2 The Sponsor shall ensure the accuracy of all material or information provided to the Organiser or directly used by the Sponsor on any sponsorship media (where the Sponsor has such a right). The Sponsor shall also ensure that any material or information is neither offensive, abusive, indecent, defamatory, obscene or menacing in any way.
5.3 The Sponsor has the right to grant and hereby grants to the Organiser (and its sub-contractors’) a non-exclusive, royalty free, world-wide licence to use the Sponsor’s name and logo and any other material or information provided by the Sponsor to use in accordance with this Agreement.
5.4 The Sponsor warrants that the Organiser’s (or sub-contractors) use or possession of the name, logo and any other material or information provided by the Sponsor does not and will not infringe the Intellectual Property rights of any third party.
5.5 The Organiser may refuse to incorporate the name, logo or any other material or information provided to the Organiser or remove, delete or cover over such name, logo or material or information if the Organiser becomes aware that any such name, logo or material or information is in breach of this clause 5.
5.6 The Organiser shall not in any event be responsible to the Sponsor for any omissions, misquotations or other errors which may occur in the completion of any form of media in connection with the Event.
5.7 The Sponsor acknowledges that the Organiser may continue to use the name, logo and any other material or information provided by the Sponsor after an Event in connection with any media created in connection with the Event.
- Additional Provisions for Sponsors with Sponsorship
6.1 The Sponsor shall provide the Organiser with all material and information including logos, artwork and advertising materials which the Organiser requires in good time as and when required by the Organiser.
6.2 Any material and information to be included on any media shall be subject to the approval of the Organiser.
6.3 For the avoidance of doubt, a Sponsor with Sponsorship shall comply will all terms in this Agreement including clause 5.
- Attendee Numbers
The Organiser does not guarantee the number of attendees at the Event.
8.1 The Sponsor or exhibitors shall pay the Organiser by cheque, credit or debit card 100% of the agreed fee in advance. The delegate shall pay organiser online via the Malta Blockchain Summit website www.maltablockchainsummit.com.
8.2 All prices are exclusive of VAT or any other sales tax, unless otherwise stated.
8.4 In the event that any fees are paid late, interest shall accrue from the due date to receipt of payment at a rate equal to 3% above the base lending rate.
8.5 In case of non-payment of any sum or part sum due from the Exhibitor, Sponsor or Delegate for any reason, or in case of any other breach or non-observance by the Exhibitor of any of these Terms and Conditions, the Organisers shall have right to cancel this agreement, and to refuse access to the Space allotted to the Exhibitor and all persons there from without prejudice to the right to recover any remaining sums payable by the Exhibitor to the organisers hereunder and without prejudice to any other right or remedy available to the Organisers.
- Cancellation by the Sponsor or Delegate
The Sponsor or Delegate may not cancel this Agreement in whole or in part, unless agreed in writing by the Organiser. Where the Organiser agrees to any cancellation in whole or in part, all fees shall remain due and payable unless otherwise agreed by the Organiser. If a Sponsor attempts to unilaterally cancel this Agreement, all fees shall remain due and payable.
- Cancellation by the Organiser
In circumstances where the Organiser cancels the Event or the Sponsorship or the Sponsor’s rights to participate in such an Event or Sponsorship for reasons within its reasonable control, the Organiser shall use its reasonable endeavours to provide an alternative Event or form of Sponsorship within twelve (12) months of the planned Event Date. If the Organiser cannot or does not provide an alternative event or form of Sponsorship within twelve (12) months, or the alternative event or sponsorship cannot reasonably be considered to be a suitable alternative, the Organiser shall refund to the Sponsor (and its liability shall be so limited) to that proportion of fees paid representing that part of the Event or the Sponsorship cancelled.
11.1 The Organiser shall be entitled to terminate all or part of this Agreement with immediate effect by written notice on occurrence of the following events:
11.1.1 Failure to make payment of any fees by the due date;
11.1.2 Any material breach by the Sponsor of this Agreement, including the attempted unilateral cancellation of this Agreement or the engagement in any activity which may jeopardise the safety of the Event; or
11.1.3 Where the Sponsor ceases or threatens to cease to carry on its business or is unable to pay its debts, or a resolution is passed or a petition presented for the Sponsor’s bankruptcy or winding-up, or a supervisor, receiver, administrative receiver, administrator takes possession of or is appointed over the assets of the Sponsor.
11.2 On termination of this Agreement, the Organiser shall be entitled to remove the Sponsor’s name, logo and any other material or information relating to the Sponsor and for the avoidance of doubt, shall be entitled to allot any event space or sponsorship space to another sponsor.
11.3 The Sponsor acknowledges that in view of the time and cost required in preparing any media in connection with an Event, in circumstances where this Agreement is terminated, the Organiser may at its discretion continue to use the name, logo or other material or information relating to the Sponsor after termination of this Agreement, where the time and cost does not, in the Organiser’s opinion, allow the Organiser to remove, delete or cover over such name, logo or other material or information from any media.
- Suspension of Sponsor’s Rights
Without prejudice to the Organiser’s other rights, the Organiser may suspend all or part of the Sponsor’s rights at any time when the Sponsor is in breach of this Agreement including by: excluding a Sponsor from an Event; removing its stand; removing, deleting or covering any media relating to the Sponsor. Such suspension may continue until the Sponsor has remedied any breach.
13.1 Nothing in this Agreement shall exclude or limit the Organiser’s liability for personal injury, death, fraud or any other liability which cannot be excluded by law.
13.2 The Organiser’s liability for any physical damage to the Sponsor’s property caused by the negligent act or omission or wilful conduct of the Organiser shall be limited to the amount of insurance cover carried by the Organiser.
13.3 Save for clause 13.2, the Organiser’s total liability under or in connection with this Agreement shall not exceed 125 % of the total fees due and payable by the Sponsor under this Agreement.
13.4 The Organiser shall have no liability for the following losses or damages (whether such losses or damage were foreseen, foreseeable, known or otherwise): loss of actual or anticipated profits (including for loss of profits on contracts); loss of business; loss of goodwill; loss of reputation; or any indirect or consequential loss or damage howsoever caused.
13.5 The Sponsor shall indemnify the Organiser against all liability, losses, costs and expenses as a result of any loss or damage to any property, injury or death of any person or as a result of any claim brought by a third party, caused by any negligent act, omission or wilful misconduct or other breach of this Agreement by the Sponsor, its employees, agents, sub-contractors and invitees.
13.6 The Sponsor shall indemnify the Organiser against all liability, losses, costs and expenses as a result of any breach by the Sponsor of its obligations pursuant to clause 5.
14.1 The terms and conditions of this Agreement shall be kept confidential by the parties.
14.2 The Organiser shall not be liable for any failure or delay in performing any of its obligations under this Agreement if the failure or delay is due to any cause beyond its reasonable control, including unavailability of the venue of the Event, act of God, war, terrorist activity, civil commotion, malicious damage by a third party, strike, lock-out or other employee dispute, compliance with a law or governmental order, rule, regulation or direction, fire, flood or storm.
14.3 The Sponsor acknowledges and agrees that no representations were made prior to entering into this Agreement and that by entering into this Agreement it does not rely on, and shall have no remedy in respect of any statement, representation, warranty or understanding other than as expressly set out in this Agreement. The Sponsor shall have no remedy in respect of any remedy for misrepresentation, save for any fraudulent misrepresentation.
14.4 Nothing in this Agreement shall be deemed to create any partnership, joint venture or agency between the parties.
14.5 If and to the extent any provision or part of the provision of this Agreement is held to be illegal, void or unenforceable, such provision shall be given no effect and shall be deemed not to be included in this Agreement, but without invalidating any of the remaining provisions of this Agreement.
14.6 The Sponsor shall not be entitled to assign its rights under this Agreement. The Organiser shall be entitled to assign its rights or novate its obligations, under this Agreement to an affiliate or a purchaser of the Organiser’s business or part of the Organiser’s business to which this Agreement relates. The Organiser shall be entitled to subcontract its obligations.
14.7 A person who is not a party to this Agreement shall have no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any of its terms.
14.8 This Agreement and the relationship between the parties shall be governed by and interpreted in accordance with Maltese law and each of the parties agree that the Courts of Malta are to have exclusive jurisdiction to settle any dispute which may arise in connection with this Agreement.
GENERAL EVENT RULES & REGULATIONS
Professionals, trade and business visitors only. Minors and members of the general public will not be admitted. This applies also to the build-up and break-down periods. All visitors will have to obtain a badge in order to enter into the exhibition hall. For safety reasons, children below the age of sixteen (16) will not be allowed into the exhibition hall at any time, from build-up to break-down. The Organiser reserves the right to refuse any person admission to the Event and the right to remove any person acting in breach of this Agreement.
- Booth Boundaries and Design Restriction
Sponsors will be given raw exhibition floor space only. A standard table with 2 chairs will be provided by the Organiser. Any further furniture and/or electrical outlet(s) required should be ordered by the Sponsor (at an additional cost). Plans and design of special design/raw space booths must be submitted to the Organiser a reasonable period prior to the Event Date. These drawings must contain information such as dimensions, stand elevation, plan layout, electrical fittings, materials to be used and equipment to be displayed.
Surrounding stands will not have dividing walls and if walls are supplied, they may not be utilised unless paid for the Sponsor. No reliance should be placed on the surrounding stands providing your walls. Should a Sponsor use surrounding walls at the event without prior payment, the shell scheme contractor will bill the Sponsor for the walls. If a Sponsor shares a perimeter with another Sponsor the cost of a dividing wall will be shared.
Where the wall of one stand exceeds the height of an adjoining stand, that portion of the wall which is in excess shall be clad on the reverse side to present a clean appearance – at the cost of the Sponsor requiring a higher wall.
Sponsors should also take into consideration the overall height of their stand design and notify surrounding Sponsors if their line of sight is obscured by walls etc.
Sponsors may not place any display material or exhibit, nor extend their stand structure and fittings, beyond their contracted boundary. The Sponsor will be charged for any infringement of this rule.
Fixings – Nothing is allowed to be taped, stapled or otherwise affixed to any surface of the venue. Absolutely no core- drilling or fixing into the floor is allowed.
- Booth Cleaning
General cleaning of the exhibition hall (aisles only) will be provided by the Organiser prior to the opening of the Event and daily thereafter. It is however the responsibility of the Sponsor to maintain their stands (exhibits and furniture) in a tidy condition at all times.
Sponsors are to make their own arrangement for removal of items not for display purpose and rubbish resulting from unpacking exhibits such as carton boxes, crates, plywood, materials for their stand construction and interior fittings from the exhibition hall before the Event opens, and clear out all exhibits and constructed items immediately after the close of the Event.
Participants should start construction of their stands as soon as possible. If the construction period is exceeded, the Organiser is entitled to refuse exhibits without incurring any liability. All work must be completed by a reasonable period to the official opening of the Event.
Removal of goods and dismantling of stands may take place from half an hour after the Event has officially closed until the time stated in the Event Manual. The intervening time is needed to clear the aisles and prepare the speedy removal of the Sponsor’s effects. Where relevant, it is advisable to remove small, valuable items as soon as the Event closes. This time may be used to pack away exhibits. Any goods/exhibits left after this time will be removed from site to a storage area at the Sponsor’s cost.
All electrical installation work (wiring and connections, lighting etc ) at the Event shall be carried out by the Organiser’s official contractor. If the Sponsor carries out such work itself, the installation must be approved by the Organiser before installation work commences. No other contractor may be used. Sponsor requiring special arrangements (e.g. different voltages and frequency or special connections to equipment) must arrange for their own transformers, converters etc. All electrical equipment must be tested by the Organiser’s appointed engineers prior to turning on the power supply.
No electrical installation may be suspended from the roof of the exhibition hall or fixed to any part of the building structure. No fitting may project beyond the boundaries of the site allocated.
Any design or plan of electrical installation must be submitted to the Organiser for approval before deadline Indicated. No installation work shall be carried out without the written permission of the Organiser.
The Organiser reserves the right to disconnect electricity supply to any Sponsor whose installations are violating the Organiser’s regulations, are dangerous or likely to cause annoyance to visitors or other sponsors.
General hall lighting will be provided by the Organiser.
Any power points are to be ordered through the official contractor.
Power supply to booth will be switched off at source 30 MINUTES after the Event closes each day. A Sponsor requiring electrical supply at times other than those stated must make application to the Organiser as soon as possible and will be subject to additional charges.
Under no circumstances will the Organiser be responsible for receiving or storing of any exhibit or stand material. Sponsors are advised to appoint their staff to look after their own exhibits. Sponsors must not remove any of their exhibits on display from their booths until the exhibition is officially closed.
- Exhibits Requiring Approval
Should any exhibit feature any of the items listed below please contact the Organiser for further information on the safety steps which may be needed to take or written approvals that you are required to gain: A second storey; A solid ceiling or roof area more than 18 square metres; A structure more than 2.5 metres high; A motor vehicle; Dangerous Goods (as listed in Dangerous Goods Storage and Handling Regulations 1989); A discharge of noxious waste; An LPG gas cylinder; A cylinder containing compressed gas (other than LPG); A naked flame (e.g. a candle).
- Floor Plan & Right of Entry
9.1 The Organisers reserve the right to alter the layout, plans and positions of stands if, in their opinion, this is desirable from the point of view of the Event as a whole.
9.2 The Organiser, the owners and/or managers of the Event venue or their agents have the right to enter the venue at any time to execute works, repairs and alterations and for other purposes. The Organiser is not responsible for the activities of the owners and/or managers of the Event and no compensation will be payable to the Sponsor for any inconvenience, loss or damage caused.
- Imported Goods
All goods imported for display at the Event must be declared to any relevant customs authority at the entry point and must be covered by any proper customs documents. These documents should be retained by the Sponsor at the event site at all times.
The nature of the show is such that noise is unavoidable. Sponsors must expect and accept a certain level of such noise in their booth area. In the event of justifiable complaints from other Sponsors, Organisers reserve the right to determine the acceptable sound level and extent of demonstrations.
- Official Contractors
The Organiser has appointed official contractors for various services so as to ensure a more efficient and regulated move-in and move-out. Details of the contractors will be included in the Event Manual. Sponsors may appoint their own stand building contractor subject to approval from the Organiser. Sponsors are responsible for making their own arrangements. The Organiser will not accept any liability in respect of any contract between Sponsors and contractors for the negligence or default of any persons, their servants and agents. Where mechanical handling within the exhibition site is required, only the official freight forwarders may be appointed.
- On Site Handling
Only exhibits that can be hand-carried by one person may be delivered to/removed from the exhibition site by the Sponsors. The official freight forwarder must handle those requiring mechanical assistance on site for which there may be additional charges.
- Sales Literature
Printed promotional materials may be distributed only from within a Sponsor’s own booth space. They are not to appear in any other public space of the exhibition site with the exception of bona fide Sponsors under the sponsorship guidelines. Demonstrations, other direct sales activities, and “give-away” items are also restricted to the Sponsor’s own booth. The Sponsor shall not permit any materials relating to firms or companies not being affiliates of the Sponsor or otherwise associated with the Sponsor to be exhibited at or distributed from any stand.
- Photographic Rights
Photographic rights at the Event are reserved to the Organisers. Exhibitors, sponsors or delegates must obtain prior written consent from the organisers for photographs, videos or other recording material.
- Safety, First Aid & Security
16.1 Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are disconnected from the source of power. Working machines must be placed at a relatively safe distance from the audience. Safety guards where possible are to be used.
16.2 All pressure vessels or equipment under pressure must conform to the safety standards and regulations. Approval for use is required.
16.3 No motors, engines or power driven machinery may be used without adequate protection against fire. No naked or open flame, temporary gas or naked, live electrical fittings may be used on the exhibition site at any time. This includes welding works.
16.4 Any Sponsor requiring first aid treatment should contact the Organiser’s office on the exhibition site.
16.5 General security will be provided by the Organiser. Sponsors and their staff will not be allowed in the exhibition site after exhibition hours. All personnel in the exhibition site must wear identification badges.